Microsoft Outlook keyboard shortcuts cheat sheet

Printable cheat sheet covering all 201 Microsoft Outlook 2025 keyboard shortcuts and hotkeys, organized by category. Export as PDF or print directly.

All shortcuts

  • Escape — Close
  • Alt+H — Go to Home tab
  • Ctrl+Shift+M — New message
  • Alt+S — Send
  • Alt+N — Insert file
  • Ctrl+Shift+K — New task
  • Delete — Delete
  • Ctrl+E — Search
  • Ctrl+R — Reply
  • Ctrl+F — Forward
  • Ctrl+Shift+R — Reply all
  • Ctrl+C — Copy
  • Alt+S — Send/Receive
  • Ctrl+2 — Go to calendar
  • Ctrl+Shift+A — Create appointment
  • Alt+M — Move to folder
  • Alt+A — Attachment Save As
  • Ctrl+1 — Switch to Mail view
  • Ctrl+2 — Switch to Calendar view
  • Ctrl+3 — Switch to Contacts view
  • Ctrl+4 — Switch to Tasks view
  • Ctrl+5 — Switch to Notes
  • Ctrl+6 — Switch to Folders list in the Folder pane
  • Ctrl+7 — Switch to Shortcuts
  • Ctrl+Period — Switch to next open message
  • Ctrl+Shift+Tab — Move between Folder/Outlook/Reading/To-Do
  • Ctrl+Tab — Move ar ound message header lines in the Folder pane
  • Ctrl+Y — Go to a different folder
  • Ctrl+E — Go to the Search box
  • Alt+ArrowUp — In the Reading pane, go to the previous message
  • Space — In the Reading pane, page down through text
  • Shift+Space — In the Reading pane, page up through text
  • Alt+ArrowRight — Go forward to next view in the main Outlook window
  • Ctrl+Shift+W — Select the InfoBar and, if available, show menu of commands
  • Ctrl+E — Find a message or other item
  • Escape — Clear the search results
  • Ctrl+Alt+A — Expand the search to include all items in module you are in
  • Ctrl+Shift+F — Use Advanced Find
  • Ctrl+Shift+P — Create a Search folder
  • F4 — Search for text within an open item
  • Ctrl+H — Find and replace text/symbols in Reading pane
  • Ctrl+Alt+K — Expand search to include items from the current folder
  • Ctrl+Alt+Z — Expand search to include subfolders
  • Ctrl+Shift+G — Open the Flag for Follow Up dialog box
  • Alt+D — Delete the selected category from the list in the Color categories box
  • Ctrl+Shift+A — Create an appointment
  • Ctrl+Shift+C — Create a contact
  • Ctrl+Shift+L — Create a contact group
  • Ctrl+Shift+X — Create a fax
  • Ctrl+Shift+E — Create a folder
  • Ctrl+Shift+Q — Create a meeting request
  • Ctrl+Shift+M — Create a message
  • Ctrl+Shift+N — Create a note
  • Ctrl+Shift+H — Create an Office document
  • Ctrl+Shift+S — Post to the selected folder
  • Ctrl+T — Post a reply in the selected folder
  • Ctrl+Shift+P — Create a Search folder
  • Ctrl+Shift+K — Create a task
  • Ctrl+S — Save (except in Tasks view)
  • Alt+S — Save and close (except in Mail view)
  • F12 — Save as (only in Mail view)
  • Ctrl+Z — Undo
  • Ctrl+D — Delete an item
  • Ctrl+P — Print
  • Ctrl+Shift+Y — Copy an item
  • Ctrl+Shift+V — Move an item
  • Ctrl+K — Check names
  • F7 — Check spelling
  • Ctrl+Shift+G — Flag for follow-up
  • Ctrl+F — Forward
  • Alt+S — Send or post or invite all
  • F2 — Endable editing in a field, all views except Mail/Icon
  • Ctrl+L — Left align text
  • Ctrl+E — Center text
  • Ctrl+R — Right align text
  • Ctrl+Shift+I — Switch to Inbox
  • Ctrl+Shift+O — Switch to Outbox
  • Ctrl+K — Check names
  • Alt+S — Send
  • Ctrl+R — Reply to a message
  • Ctrl+Shift+R — Replay All to a message
  • Ctrl+Alt+R — Reply with meeting request
  • Ctrl+F — Forward a message
  • Ctrl+Alt+J — Mark a message as not junk
  • Ctrl+Shift+I — Display blocked external content
  • Ctrl+Shift+S — Post to a folder
  • Ctrl+Shift+N — Apply Normal style
  • Ctrl+M — Check for new messages
  • ArrowUp — Go to the previous message
  • ArrowDown — Go to next message
  • Ctrl+N — Create a message (in Mail view)
  • Ctrl+Shift+M — Create a message (from any Outlook view)
  • Ctrl+O — Open a received message
  • Ctrl+Shift+D — Delete and ignore a conversation
  • Ctrl+Shift+B — Open the Address Book
  • Insert — Add a Quick flag to an unopened message
  • Ctrl+Shift+G — Display the Flag for follow up dialog box
  • Ctrl+Q — Mark as read
  • Ctrl+U — Mark as unread
  • Ctrl+Shift+W — Open the MailTip in the selected message
  • F4 — Find or replace
  • Shift+F4 — Find next
  • Ctrl+Enter — Send
  • Ctrl+P — Print
  • Ctrl+F — Forward
  • Ctrl+Alt+F — Forward as attachment
  • Alt+Enter — Show the properties for the selected item
  • Ctrl+Alt+M — Mark for download
  • Ctrl+Alt+U — Check Mark for download status
  • Ctrl+B — Display Send/Receive progress
  • Ctrl+N — Create an appointment
  • Ctrl+Shift+A — Create an appointment (any Outlook view)
  • Ctrl+Shift+Q — Create a meeting request
  • Ctrl+G — Go to a date
  • Alt+Equal — Switch to Month view
  • Ctrl+ArrowRight — Go to the next day
  • Alt+ArrowDown — Go to the next week
  • Ctrl+ArrowLeft — Go to the previous day
  • Alt+ArrowUp — Go to the previous week
  • Alt+PageUp — Go to the previous month
  • Alt+Home — Go to the start of the week
  • Alt+End — Go to the end of the week
  • Alt+Minus — Switch to Full Week view
  • Ctrl+Alt+2 — Switch to Work Week view
  • Ctrl+Period — Go to next appointment
  • Ctrl+G — Set up recurrence for an open appointment or meeting
  • Ctrl+Shift+D — Dial a new call
  • F3 — Find a contact or other item
  • F11 — Enter a name in the Search Address Books box
  • Ctrl+A — Select all contacts
  • Ctrl+F — Create a message with selected contact as subject
  • Ctrl+N — Create a contact (when in Contacts)
  • Ctrl+Shift+C — Create a contact (any Outlook view)
  • Ctrl+O — Open a contact form for the selected contact
  • Ctrl+Shift+L — Create a contact group
  • Ctrl+P — Print
  • F5 — Update a list of contact group members
  • Ctrl+Y — Go to a different folder
  • Ctrl+Shift+B — Open the Address Book
  • Ctrl+Shift+F — Use Advanced Find
  • Ctrl+Shift+Period — In an open contact, open the next contact listed
  • F11 — Find a contact
  • Escape — Close a contact
  • Ctrl+Shift+X — Send a fax to the selected contact
  • Alt+D — Open the Check Address dialog box
  • Ctrl+C — Accept a task request
  • Ctrl+D — Decline a task request
  • Ctrl+E — Find a task or other item
  • Ctrl+Y — Open the Go to Folder dialog box
  • Ctrl+N — Create a task when in Tasks view
  • Ctrl+Shift+K — Create a task (any Outlook view)
  • Ctrl+O — Open selected item
  • Ctrl+P — Print selected item
  • Ctrl+A — Select all items
  • Ctrl+D — Delete selected item
  • Ctrl+F — Forward a task as an attachment
  • Ctrl+Shift+Alt+U — Create a task request
  • Tab — Switch between Folder/Tasks/To-Do
  • Ctrl+Z — Undo last action
  • Insert — Flag an item or mark complete
  • Alt+O — Display the Format menu
  • Ctrl+Shift+P — Display the Font dialog box
  • Shift+F3 — Switch case (with text selected)
  • Ctrl+Shift+K — Format letters as small capitals
  • Ctrl+B — Make letters bold
  • Ctrl+Shift+L — Add bullets
  • Ctrl+I — Make letters italic
  • Ctrl+T — Increase indent
  • Ctrl+Shift+T — Decrease indent
  • Ctrl+L — Left align
  • Ctrl+E — Center
  • Ctrl+U — Underline
  • Ctrl+BracketRight — Increase font size
  • Ctrl+BracketLeft — Decrease font size
  • Ctrl+X — Cut
  • Ctrl+C — Copy
  • Ctrl+V — Paste
  • Ctrl+Shift+Z — Clear formatting
  • Ctrl+Shift+H — Delete the next word
  • Ctrl+Shift+J — Justify text
  • Ctrl+Shift+S — Apply styles
  • Ctrl+T — Create a hanging indent
  • Ctrl+K — Insert a hyperlink
  • Ctrl+L — Left align a paragraph
  • Ctrl+R — Right align a paragraph
  • Ctrl+Shift+T — Reduce a hanging indent
  • Ctrl+Q — Remove paragraph formatting
  • Ctrl+K — Insert or edit a hyperlink in the body of an item
  • Alt+F — Open the Print tab in Backstage view
  • Alt+F — Print an item fron an open window
  • Alt+S — Open the Page Setup dialog box from Print view
  • Alt+F — Select a printer from Print view
  • Alt+F — Open the Print Options dialog box
  • F9 — Start a send/receive for all defined groups
  • Shift+F9 — Start a send/receive for the current folder
  • Ctrl+M — Start a send/receive
  • Ctrl+Alt+S — Define Send/Receive groups
  • Alt+F11 — Open Visual Basic Editor
  • Alt+F8 — Play macro
  • Ctrl+N — Create an InfoPath form

Other Other apps

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  • KanbanMail shortcuts
  • Netflix shortcuts
  • Notepad++ shortcuts
  • TablePlus shortcuts
  • Transmit shortcuts
  • Twitter shortcuts
  • Wireshark shortcuts
  • YouTube shortcuts

Related pages

  • Microsoft Outlook shortcuts
  • Microsoft Outlook cheat sheet
  • Learn Microsoft Outlook shortcuts
  • All Other apps